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Job Opportunities with Women Traveling Together

POSITION: Tour Manager

Part Time / 20 hours per week

No phone calls. This position does not lead to full time.

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Subject: Tour Manager Position

Note:  Resume must be attached as a pdf, not a Word document

This is an office-based position primarily responsible for the project management of up to 20 tours (domestic and international) per calendar year. You will join a team of Tour Managers, each responsible for their own set of assigned tours. Once a tour is initially planned, you will make the necessary arrangements, working with hotels, vendors, tour leaders and travelers, to ensure a successful tour. Good written, verbal and email skills are necessary as are good web-based research skills.  You must be familiar with Microsoft Office and be very competent with multiple software packages including the ability to learn specialized software used by Women Traveling Together.

This is a part-time, 20-hour-per-week position at our Annapolis office for at least 6 months. Opportunity to telecommute once sufficiently trained. Work independently and set your own priorities to ensure deadlines are met. Attention to detail and ability to multi-task are both critical skills for this position!!!

Job Responsibilities Include:


  • Research and make hotel and activity reservations
  • Manage room blocks, rooming lists and other travel details    
  • Make and track payments to tour vendors (i.e. hotels, activities, transportation, etc.)
  • Correspond with travelers, primarily via email, throughout the lead up to the tour
  • Prepare content for written travel documents
  • Prepare detailed summary of arrangements/instructions for the tour leaders assigned to your tours
  • Conduct pre-tour and post-tour phone briefings with the tour leaders assigned to your tours
  • Recommend changes for the improvement of your assigned tours based on traveler and tour leader feedback
  • Other duties/projects as assigned
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